How we will use the information you have provided
Processing your application
When you apply
You will receive an automatic email acknowledgement from Edinburgh College. Your application will be scored on the basis of your educational details and your information in support of your application.
Depending on your residency information, you may be referred to the college’s International team, which will contact you for more information. If you are identified as an international student your application will be processed by the International team, which will provide you with more information on how your personal data are used at that stage.
If you meet the entry criteria and places are still available, you will be offered a place on the course by email (you will receive email and text reminders to remind you to accept your offer). If you have received a conditional offer the college will confirm your place once we have checked the conditions of the offer have been met.
If you do not meet the entry requirements we will contact you by email or telephone to discuss other courses (if places are still available).
If you meet the entry criteria and places are still available, you will be invited to attend an interview or an information session by email (this will be followed by a text message reminder). Your personal information will be reviewed by academic staff (this will not include equal opportunities data).
If you are successful at interview stage you will be offered a place by email (you will receive email and text reminders to remind you to accept your offer). If you have received a conditional offer the college will confirm your place once we have checked the conditions of the offer have been met.
If you are unsuccessful at interview stage the college will contact you by email or telephone to discuss other courses (if places are still available).
When you accept an offer of a place on a course
The college will email you a copy of your timetable and information on how to register for your course from home. Before starting your course you will receive an email inviting you to attend a welcome session at the college (this will be followed by a text message reminder).
If your course requires you to have a Protecting Vulnerable Groups (PVG) check we will contact you by email to invite you to attend a drop-in session to complete an application and provide residency and proof-of-identification information. This will be shared with Disclosure Scotland.
Student Funding team
When you apply
The college’s Student Funding team will review your application and use the information provided about your education, location and personal circumstances to consider whether you are eligible for student funding support.
When you accept an offer of a place on a course
A funding application will become available automatically on the EMA/Bursary section of the application website.
You will receive an email asking you for documentary evidence to support your funding application. This email will give you instructions on how to supply this to the college.
The college will check all necessary documentary evidence has been provided. When this is complete the Student Funding team will assess your application.
You will be contacted if further information is required. When all necessary documentation has been supplied you will receive notification of whether your application has been successful or not by letter or email (as you’ve told us in your application) and instructions on what to do next.
If you have accepted a place on an FE course and have dependent children
You will also have the opportunity to apply for childcare funding, in the same way as above.
When you apply
If you have told us in this application that you would like to receive more information on learning support available for students who may need extra support in their studies, you will receive an email with information about the support the college can provide and how to contact us.
When you accept a place
If you have said yes to any of the questions about care experience or disability our Student Support team will contact you by email (or telephone or text message) with further information on the support services available at college and how you can contact us.
Payment of course fees (full-time higher education course)
If you have applied to SAAS (full-time higher education course)
If you are not successful in your application to SAAS you will be required to pay your course fees and provide certain bank details to the college.
Part-time courses (and part-time SAAS)
If you are given a provisional offer of a place on a part-time course you will need to consider how you are going to pay your course fees. If you are paying your own fees you will be required to provide your bank card details to make payment. If your fees are being paid in part by SAAS you will need to provide your part-time fee grant application to the college, to be processed.
Individual Training Account
If you have applied for an Individual Training Account to part pay your course fees you will need to provide the college with proof of income in the form of a P60 or your last three months’ payslips.
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